Time Management

About the Workshop

Peter Drucker stated: “The output limits on any process are set by the scarcest resource…time is the scarcest resource, and unless it can be managed, nothing else can be managed.”

Time is an extremely valuable resource that cannot be recycled. Many people claim that lack of time is a big problem. It is quite a shock for these people when they come to realize that it is not a problem, but that it is a symptom. It is a symptom of unclear objectives, of poor allocation of priorities, and poor planning.

Utilizing some basic time management principles can mean the difference between constantly managing crisis, and efficient work performance. Although mastering these principles do take time at the beginning, time a busy manger just doesn’t seem to have, within a very short time the benefits become apparent.

Effective management is learning how to put first things first. It is identifying your high leverage tasks that will allow you to achieve your goals and objectives.

Workshop Objectives

By the end of the workshop you will be able to:

• Assess your time management skills and identify areas for improvement

• Categorize tasks based on their importance and urgency

• Identify high-leverage tasks

• Recognize the different time wasters

• Set a strategy to deal with time wasters

• Use planning tools to help you schedule tasks and activities

• Articulate what can be delegated and what you must not delegate

• Delegate tasks more effectively

Covered Topics

1. Pareto’s Law

2. First Things First

3. Time Wasters

4. Dealing with Time Wasters

a. Procrastination

b. Meetings

c. Fatigue, Stress, and ill Health

5. Time Management Strategies

6. Daily Prioritizing

7. Scheduling

8. Planning Tools and Aids

a. Calendars

b. Activity Lists

c. Charts and Boards

d. Computers

e. Tickler Files

f. Daily Planning Calendar

9. Delegation

a. Benefits for the Manager

b. Benefits for the Employees

c. Benefits for the Organization

d. What Prevents Managers from Delegating

e. Pre-requisites of Effective Delegation

f. What to Delegate

g. What You Should Never Delegate

h. Components of Effective Delegation

i. Step-by-Step Delegation Process

10. Other Time Management Tips

Duration: 8 hours